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Committee of the Whole June 7

Richmond Hill Committee of the Whole Meeting Wednesday June 7, 2023 at 10am

Agenda Items Include:

11.1 SRCM.23.008 – Request for Direction – Official Plan and Zoning By-law Amendment Applications – Gates of Bayview Inc. – 0 Oneida Crescent

To request direction regarding revised Official Plan and Zoning By-law Amendment applications to permit a high density residential development to be comprised of four apartment buildings and one amenity building.

  • Staff recommend that the Ontario Land Tribunal (OLT) be advised that Council supports the revised development proposal as outlined in Report SRCM.23.008.

  • City staff have maintained ongoing communications with the applicant to encourage a further revised development proposal that would be well-designed, in keeping with the City’s Official Plan, and conform to the Secondary Plan. In April 2023, staff received the revised development proposal that brings the development in conformity with the Secondary Plan as adopted.

  • View all reports here

11.2 SRCFS.23.028 – Public Conduct and Complaints Policy

The Ontario Ombudsman recommends that municipalities adopt policies regarding the conduct of members of the public, and how municipalities will address complaints from the public.

  • Staff recommend that Council adopts the proposed Public Conduct and Complaints Policy in response to this recommendation.

  • View report and policy here

11.5 SRCS.23.11 – 2023 Community and Cultural Grant Program

Staff’s analysis of the 2023 Community and Cultural Grant Program applications and recommendations for approval by Council.

  • The Community and Cultural Program Grant Budget is $65,000. Based on review of the 49 applications received, the review committee is recommending that 17 of the 49 applications receive funding with the total value of $64,640.

  • View reports and recommendations

11.6 SRCS.23.14 - Sign By-law Amendments for Digital Displays, Highway and Election Signs

Review of Digital Signs, Election Signs and Highway Signs was initiated in December 2022. View Staff reports here

Proposed Election Sign Amendments

  • A portable sign

  • Only located on private property with owner permission (erection of signs on City property including parks and boulevards is not permitted)

  • Be no larger than 0.36 metres squared in sign area,

  • Not exceed one sign per candidate per property

Note: Provincial, or Federal legislation may take precedence of the City’s Sign By-law in regulation of provincial and federal election signs.

Proposed Highway and Billboard Sign Amendments

  • Considering the community feedback, it is not recommend that billboard signs be permitted to the by-law at this time.

  • It is proposed that Highway Signs can be internally or externally lit and contain Digital Display components in conformity with already established regulations within the Sign By-law, provided there is no residentially-zoned property between the sign and the highway.

  • It is recommended that the Sign By-law be amended to recognize that highway signs are regulated by the province.

11.9 SRPI.23.055 - City of Richmond Hill 2023 State of Infrastructure Report

The purpose of this report is to provide an update on the status of the City’s assets

through the attached 2023 State of Infrastructure Report. It underscores the importance of continued investments that will be required to maintain the City’s growing inventory of assets in a state of good repair and manage the existing backlog of infrastructure needs.

  • The City’s updated asset information, along with the previously identified backlog of infrastructure needs and the growth in asset inventories over time, will require additional funding, which will be further identified through the development of capital projects for the 2024 Capital Budget.

  • View reports here


How to attend Council Meetings and Provide Comments

City facilities are open to the public to attend Council and Committee meetings. The public can observe meetings of Council and Committees by attending in person or by viewing the livestream of the open session part of these meetings which can be accessed on the City’s YouTube page.

Public Comments: The public may submit written correspondence regarding agenda matters by email to Written correspondence must be submitted by 12 p.m. on the day prior to the meeting. Comments submitted will be provided to all Members of Council, considered as public information and noted in the public record.

Delegations: No prior registration is required to make an in-person Delegation, but is encouraged. Prior registration is required should the public intend to make an electronic delegation by video conference or telephone. Applications to appear as a delegation must be submitted by 12 p.m. on the day prior to the meeting by email to or by using the online application form found here. The Office of the Clerk will provide instructions on appearing as a delegation.

Public Forum: Any person who wishes to speak to Council on a matter not on the agenda must pre-register with the Office of the Clerk by 12 p.m. (noon) one business day before the meeting. Persons wanting to address Council during the Public Forum portion of the meeting must register by sending an email to or by using the online application form found here. Public Forum participation can be in-person, or electronically by video conference or telephone. A maximum of five persons will be allowed to register for the Public Forum on a first come first serve basis.



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